Meeting Minutes
A Regular Meeting of the Board of Directors (the “Board”) of the Green Mountain Water and Sanitation District, (the “District”) was held at 6:30 p.m. on Tuesday, November 11, 2025.
Attendance:
A regular meeting of the District was scheduled in compliance with the laws of the State of Colorado, with the following directors in attendance:
- Karen Morgan, President
- Roger Wendell, Vice President/Secretary
- Philip Hardinger, Treasurer
- David Wiechman, Director
- Arthur Martinez, Director
Also present were:
- Dylan Woods, Title 32 Attorney
- Josh Stanley, District Manager, GMWSD
- Sam R. McKay, GMWSD
- Doug Pavlich, GMWSD
- Heidi Morgan
- Kachina Weaver
- Hailey Kreiling
- Ludmila
- Other Guests
Call to Order / Declaration of Quorum:
Noting a quorum of the Board, Director Morgan called to order the Regular Meeting of the Board of the Green Mountain Water and Sanitation District at 6:30 p.m.
Directors & Disclosure Matters:
None.
Approval of/Deletions from the Agenda:
Director Wendell MOVED to hold the lobbyist presentation to after public comment. Director Wiechman seconded the Motion. The Motion PASSED by unanimous consent. (0:37)
Public Comment:
Members of the public wishing to address the board during the public comment period are asked to indicate the agenda item number or public comment period next to their name on the sign-in sheet. Members of the public will then be recognized by the Board as each agenda item is undertaken.
- Ludmila: Expressed anticipation for hearing from the lobbyists.
Directors Matters:
a. Lobbyist presentation
- Heidi Morgan and Kachina Weaver provided an overview of the work they have done. They explained their personal history, the role of lobbyists, and what they have been working on for the district. (2:31)
- They briefly paused to answer questions regarding legislators, bill sponsors, house bills, and the relationship between legislators and lobbyists. (8:42)
- Resuming the presentation, the lobbyists went over the state budget proposal and the role of the Joint Budget Committee. They also discussed the current political environment, term limits, and leadership members that are in their final terms. (14:32)
- The presentation opened to questions from the Board, and Ms. Morgan and Ms. Weaver provided clarification on who they interface with, requirements to be a lobbyist, the process of drafting a bill, and procedural differences between states. (29:30)
Approval of Minutes:
a. June 10th regular meeting
b. October 14th regular meeting
c. October 14th special meeting
d. October 21st special meeting
e. October 28th special meeting
The Board discussed all meeting minutes, noting a few minor issues. They also discussed an unclear section in the October 28th minutes, and Mr. Woods agreed to add a clarifying sentence to review at the December regular meeting. (37:46)
Director Wendell MOVED to accept the June 10th, October 14th regular and special, and October 21st meeting minutes. Director Wiechman seconded. (43:57)
Director Morgan MOVED to amend the October 14th special meeting minutes to list the correct meeting time. Director Wiechman seconded, following discussion and upon vote the motion PASSED with Director Martinez dissenting. (44:26)
Returning to Director Wendell’s previous motion to approve all but the October 28th meeting minutes, the Board voted and the motion PASSED with Director Martinez dissenting. (47:04)
Financial Matters:
The Board reviewed the October 2025 Daily/Monthly Operating Expenses & Capital Expenditures. (47:50)
Director Wiechman MOVED to approve the operating expenses and expenditures, as well as the investment report for the period ending October 31, 2025. Director Morgan seconded, following discussion and upon vote the motion PASSED unanimously. (48:33)
Mr. Pavlich led the draft budget second reading, going through the scenarios and changes made since the first reading. (49:16)
Director Morgan MOVED to continue discussion of the budget using the drafts that have a flat rate, with final approval of flat vs tier rates to be made later. Director Wendell seconded, following discussion and upon vote the motion PASSED with Director Wiechman against. (1:02:34)
The Board continued to review the budget scenarios and considered infrastructure replacement fees and goals. (1:04:48)
The Board discussed staff merit-based income increase and pay band movements, staff organization, and staff related expenditures. They debated whether to adjust the pay bands and job descriptions for employees. (1:22:30)
The Board debated whether to adjust the pay bands and job descriptions, and if the line item for promotions should be removed from the budget. (1:44:10)
Director Morgan MOVED to remove the $40,000 band for promotions throughout the year from the preferred budget scenario, and to have a new draft prepared. Director Wiechman seconded, following discussion and upon vote the motion PASSED unanimously. (1:51:42)
The Board briefly reviewed some smaller line items on the draft budget and the final aspects that will be considered at the December meeting. (1:52:44)
District Reports:
a. Maintenance Report
- Mr. Stanley provided the Maintenance Report. There was one main break in October. Mr. Stanley noted a request for an ADU that was denied due to capacity restriction. (1:57:37)
b. District Engineering Report
- Mr. Stanley provided updates on IRP status, noting dirp 1 and dirp 3 are complete, dirp 2 in in progress and on schedule, and all projects for 2025 have gone well. A short discussion regarding pipes and project supervision followed. (1:59:38)
Directors Matters:
b. Discuss modifying the staff policies
- The Board reviewed the policy to fill current vacancies and provide raises once a year (2:03:03)
- Director Morgan MOVED to adopt the staff policies. Director Wendell seconded the Motion, following discussion and upon vote the motion FAILED with Director Martinez, Director Hardinger, and Director Wiechman against. (2:06:11)
c. Discuss hiring a water rights attorney
- The Board reviewed potential water rights attorneys and the engagement letter sent by Kent Holsinger. (2:09:07)
- Director Morgan MOVED to hire Kent Holsinger as a water rights attorney. Director Wiechman seconded the Motion. The Motion PASSED by unanimous consent. (2:11:10)
d. Discuss adding pledge of allegiance to the agenda
- The Board discussed reasons to add or not add the pledge of allegiance, considering how it is a way to express respect for the country and many others do it, but also that it is not necessary and not everyone may feel comfortable participating. (2:14:28)
- Director Wendell MOVED to add the pledge of allegiance to the beginning of every meeting. Director Morgan seconded the Motion. The Motion PASSED with Director Martinez against. (2:19:42)
Legal Matters:
Mr. Woods provided a general legal update on the two Timmins lawsuits. He brought to attention that the first federal district case is back in court, and they are waiting for a response from the judge to change the findings of the second case in the state court. (2:21:23)
Mr. Woods stated there are no updates with the Big Sky or Federal Center litigations. (2:30:55)
The Board decided no executive sessions were needed this meeting. (2:33:16)
Executive Session:
None.
Legal Matters – Action Resulting from Executive Session
None.
New Business:
The Board discussed policy and procedure for notification of special meetings. They also reviewed the rules of unexcused absences. (2:33:34)
Director Martinez requested an explanation of why $50 million dollars were lost by not pursuing the bend project at the Federal Center, and to have it ready to discuss at the next regular meeting. (2:34:19)
Director Morgan requested a draft to alter the order of meetings to move special presentations and guests to before “approval of minutes.” (2:38:51)
The Board discussed concerns and questions to bring to the water rights attorney. (2:40:07)
Other Matters:
There were no other matters to come before the Board.
Adjourn:
The meeting was adjourned at 9:18 p.m.