Meeting Minutes

A Regular Meeting of the Board of Directors (the “Board”) of the Green Mountain Water and Sanitation District, (the “District”) was held at 6:30 p.m. on Tuesday, October 14, 2025.

Attendance:

A regular meeting of the District was scheduled in compliance with the laws of the State of Colorado, with the following directors in attendance:

  • Karen Morgan, President
  • Roger J Wendell, Vice President/Secretary
  • Philip Hardinger, Treasurer
  • David Wiechman, Director (remote)
  • Arthur Martinez, Director

Also present were:

  • Dylan Woods, Title 32 Attorney
  • Josh Stanley, District Manager, GMWSD
  • Sam R. McKay, GMWSD
  • Jesse Daveport, GMWSD
  • Doug Pavlich, GMWSD
  • Other Guests

Call to Order / Declaration of Quorum:

Noting a quorum of the Board, Director Morgan called to order the Regular Meeting of the Board of the Green Mountain Water and Sanitation District at 6:35 p.m.

Directors & Disclosure Matters:

None.

Approval of/Deletions from the Agenda:

Director Wendell MOVED to make an agenda item to consider the pledge of allegiance with future meetings. Director Hardinger seconded the Motion. The Motion passed by unanimous consent. (1:23)

Public Comment:

Members of the public wishing to address the board during the public comment period are asked to indicate the agenda item number or public comment period next to their name on the sign-in sheet. Members of the public will then be recognized by the Board as each agenda item is undertaken.

None.

Approval of Minutes:

a.       April 29th special meeting minutes

b.      June 10th regular meeting minutes

c.       August 26th special meeting minutes

d.      September 9th meeting minutes

Director Wendell MOVED to approve all four meeting minutes. Director Martinez seconded. The Board then discussed the consistency of name formatting, and making corrections to the June 10th meeting minutes to expand on statements given by Director Wendell. (2:52)

Director Wendell AMENDED his motion to approve the April 29th, August 26th, and September 9th meeting minutes and consider June 10th at the next regular meeting. Following discussion and upon vote, the motion PASSED with Director Wiechman dissenting. (11:34)

Financial Matters:

The Board reviewed the September 2025 Daily/Monthly Operating Expenses & Capital Expenditures. (12:15)

Director Hardinger MOVED to approve the operating expenses and expenditures, as well as the unaudited financial statements for the period ending September 30, 2025. Director Martinez seconded. The Board clarified and briefly discussed several expenditure items in the financials. Director Wendell noted that he will investigate employee benefits to discuss at a future meeting. (12:40)

The Board voted on the motion made by Director Hardinger to approve the financials, and the motion PASSED unanimously. (22:20)

Mr. Pavlich presented the 2026 Draft Budget. (23:17)

The Board discussed GPS, SCADA, and data security, noting the current situation and adjustments needing to be made to where data is stored. (40:46)

Note: The recording cuts out from 52:58 to 54:25, with audio fully returning at 55:11.

The Board considered office set up and potential renovations. (55:11)

Mr. Stanley explained how the 2026 IRP target levels were set. The Board discussed project goals and bid estimates on the draft budget. (57:04)

Mr. Pavlich presented the draft budget scenarios. (1:08:50)

The Board debated the scenarios, exploring potential fee adjustments, long-term goals, and number of projects for 2026. They also discussed adjustments to the scenarios and what they’d like to see at the budget presentation in November. (1:10:34)

Mr. Pavlich presented additional calculations they had prepared for flat rates with no tiers and reviewed the differences. The Board considered eliminating the tiers for residential homes. (1:34:20)

District Reports:

a.       Maintenance Report

  • Mr. Stanley reported no main breaks for September and ongoing routine maintenance. Mr. Stanley noted a conversation held with Lakewood, stating that they will need to figure out the intergovernmental agreement prior to receiving a permit. (1:52:36)

b.      District Engineering Report

  • Mr. Stanley presented an update on the proposed hotel at 12476 West Bay Ave, the developers wanting to connect to the Kentucky line, and infrastructure replacement project progress. (1:55:53)

Directors Matters:

a.       Discuss Water Right Attorney (1:59:01)

  • Following discussion of receiving consulting water rights and extra territorial service, the Board decided to table the matter until the next regular meeting, designating Director Martinez to further investigate potential attorneys.

b.      Discussion on Development Review Process (2:03:38)

  • Mr. Stanley explained the current developmental review process, requesting an alteration to a short statement for clarity. Specifically changing the language to “All improvements must comply with Green Mountain Water and Sanitation District’s rules and regulations, engineering standards, and development review process.”
  • Director Morgan MOVED to accept the change as written in the new language. Director Wendell seconded the Motion. The Motion PASSED with Director Wiechman dissenting. (2:05:00)

c.       Discussion on adding the pledge of allegiance to meetings (2:05:55)

  • After exploring varying perspectives and discussing reasons for and against adding the pledge of allegiance to meetings, the Board decided to add an agenda item to the November meeting to vote on the subject.

Legal Matters:

Mr. Woods updated the Board on the dominant imminent domain with Denver Water and Dominion water, noting that Denver Water is no longer pursuing the issue and the matter is tabled for now. (2:13:32)

Executive Session:

At 8:50 p.m., Director Morgan MOVED to go into Executive Session. Director Wendell seconded the Motion. The Motion PASSED by unanimous consent. (2:14:28)

The Executive Session held pursuant §24‐6‐402(4)(b) and/or §24‐6‐402(4)(e), C.R.S. for the purpose of receiving legal advice regarding the Timmins Lawsuit. (2:15:16)

The Board concluded the Executive Session at 9:19 p.m. (2:15:30)

Legal Matters – Action Resulting from Executive Session

None.

New Business:

The Board scheduled a special meeting on Tuesday, October 21st to hold an executive session for personnel review. (2:16:18)

Other Matters:

There were no other matters to come before the Board.

Adjourn:

The meeting was adjourned at 9:22 p.m.