A Regular Meeting of the Board of Directors (the “Board”) of the Green Mountain Water and Sanitation District, (the “District”) was held at 6:30 p.m. on May 12, 2026.

Attendance:

A regular meeting of the District was scheduled in compliance with the laws of the State of Colorado, with the following directors in attendance:

• Karen Morgan, President
• Roger Wendell, Vice President/Secretary
• Philip Hardinger, Treasurer (remote)
• David Wiechman, Director (Late – Arrived at 6:53 p.m. (22:54))
• Arthur Martinez, Director

Also present were:

• Dylan Woods, Title 32 Attorney
• Josh Stanley, District Manager, GMWSD
• Sam R. McKay, GMWSD
• Jesse Daveport, GMWSD
• Dave Garner
• Ludmila
• Other Guests

Call to Order / Declaration of Quorum:

Noting a quorum of the Board, Director Morgan called to order the Regular Meeting of the Board of the Green Mountain Water and Sanitation District at 6:30 p.m.

Pledge of Allegiance:

The Board stood and recited the pledge of allegiance.

Directors & Disclosure Matters:

None.

Approval of/Deletions from the Agenda:

None.

Public Comment:

Members of the public wishing to address the board during the public comment period are asked to indicate the agenda item number or public comment period next to their name on the sign-in sheet. Members of the public will then be recognized by the Board as each agenda item is undertaken.

• Dave Garner: Requested the Board review the current 2026 budget with intent of reducing total expenditures and explained the reasoning behind the request. He also asked the Board to post documents regarding the drought and agreement with Denver Water to the District website.
• Ludmila: Greeted the Board and commented on various agenda items, including legal matters, and on upcoming meetings.

Approval of Minutes:

a.    April 14th Regular Meeting Minutes

• The Board discussed the April 14th meeting minutes, double checking the clarity of a section in the maintenance report. (9:24)
• Director Wendell MOVED to accept the April 14th meeting minutes. Director Martinez seconded, following discussion and upon vote the motion PASSED unanimously. (11:17)

Financial Matters:

Director Hardinger MOVED to approve the operating expenses and expenditure, as well as the unaudited financial statements for the period ending April 30, 2026. Director Hardinger reviewed the April 2026 Daily/Monthly Operating Expenses & Capital Expenditures. (11:41)

Director Martinez seconded the motion, following discussion and upon vote the motion PASSED unanimously. (12:39)

District Reports:

a.    Maintenance Report

• Mr. Stanley reported no main breaks in April. He also reported that they bought hydrant meters to collect data on surcharged water for various district procedures, which will be sent to Denver Water to receive credit and lessen the impact of the surcharge. (13:03)
• Mr. Stanley stated they are updating the emergency response plan to include cyber security policies, the draft of which will likely be ready for Board review by the first week of June. He also said he will add an agenda item to the next regular meeting to discuss bringing the SCADA network back in-house fully. (15:00)
• Mr. Stanley noted that the pink zone steel tank is offline for maintenance. (19:09)
• Director Morgan requested Mr. Stanley investigate if the District’s property in Glennon Heights needs maintenance for fire prevention. (19:58)

b.    District Manager Report

• 12476 W Bayaud Ave submitted plans for fire hydrants and sewer improvements, which Mr. Stanley will present to the Board for review once the packet is complete. (21:48)
• Mr. Stanley reported interest in the Milestone property at the southeast corner of Alameda and Kipling. (23:57)
• Mr. Stanley reported that DIRP #2 is well underway. DIRP #1 was delayed due to late permit application, but the permit was approved and they will likely be starting within the next week. They will deploy additional crews to make up for lost time. DIRP #5 is in design. (25:13)
• Mr. Stanley presented what has been completed for the 10-year DIRP plan and projected 100% completion by 2034. He also reviewed pipe types and what type is replacing the old infrastructure. (27:45)

            

Directors Matters:

a.    Discuss potential surcharge fee for 2026 drought declared by Denver Water

• i.      Motion: To promote constructive community engagement and reduce divisiveness, neighbor complaints will not be used as a basis for enforcement.
• ii.   Motion: To uphold principles of transparency and due process, complaints must include identifying information, and anonymous submissions will not be recorded.
• iii. Motion: Penalties may be appealed to the manager and then to the board
• The Board discussed the drought declaration, penalties, and fees. They reviewed spreading surcharge fees equality throughout the District, with Mr. Stanley and Director Morgan to compile pros and cons of equal fee distribution. (31:10)
• The Board expanded upon the discussion of penalties, specifically considering the three motions listed above. They discussed how to handle penalties, how to work as a community, and how to reduce divisiveness. (34:12)
• The Board debated whether to forgo using neighborhood complaints altogether, how to utilize technology for monitoring water usage and as a basis for enforcement, whether to require identification for neighborhood complaints, and how to ensure penalties are appealable. (37:06)
• Mr. Woods provided his perspective on collecting identification for complaints. The Board further examined whether they could avoid involving neighbors and avoid conflict, and whether to act on neighbor complaints. (41:29)
• The Board discussed how Denver Water handles enforcement, noting they rely on people reporting. They considered following the lead of Denver Water or referring to other districts and governing bodies for a baseline as guidance. (49:26)

b.    Discuss mailer for drought notification

• As the mailer would include the new fees, the Board tabled discussion of the mailer until the next regular meeting. (53:32)

c.    Discuss policy acknowledging limited water supply

• Mr. Woods presented information on a draft resolution to amend the Rules and Regulations Section 5.5, which would document engineering threshold restrictions and supply side restrictions. A contract engineer will provide the specific numerical threshold. (54:07)

d.    Proposal: Approve initiating a Request for Proposals to commission a Workforce Assessment and Efficiency Study. Main points outlined in separate Board document.

• Director Morgan proposed a workforce assessment and efficiency study to get a better understanding of the baseline of employee related expenditure, especially related to contract work and salaried vs hourly wage structures. (1:01:29)
• Director Wendell MOVED to move forward and look for a proposal to have somebody take a look at the entire structure. Director Morgan seconded the Motion. (1:05:53)
• Mr. Stanley provided his input, stating that it could be beneficial to investigate industry standards and costs of contract vs in-house work. The Board also discussed potential contractors for the study. (1:06:32)
• Returning to the motion on the floor, upon vote the motion PASSED   with four in favor and Director Wiechman not voting due to lost connection. (1:21:21)
• Director Morgan asked for Mr. Stanley’s suggestions for cleaning up the language for the RFP and he stated he will aim to have it advertised by the next regular meeting. (1:13:08)

e.    Review informational summit development. Potential working lunch kickoff meeting 5/28 at noon

• The Board reviewed the status of the informational summit preparation and discussed holding a public kickoff meeting with the lobbyists. The Board decided to call a kickoff meeting on May 28th at 12 p.m. (1:14:13)

Legal Matters:

Mr. Woods provided a general legal update. The opening brief for the Timmins’ appeal has been submitted and they are waiting for the response brief. For the rezoning case, they have moved to amend the complaint to reflect the outcome of the election. Additionally, the Ravine case is set for mediation at the end of the month. (1:19:57)

Mr. Woods reported that the campaign finance complaint was completely resolved on paper, with the hearing officer finding there was no campaign finance violation. It was determined that there was no need for an executive session for the campaign finance complaint. (1:20:38)

Executive Session:

• At 7:54 p.m., Director Morgan MOVED to go into Executive Session. Director Wendell seconded the motion. The motion PASSED by unanimous consent. (1:22:44)
• The Executive Session held pursuant to §24-6-402(4)(b) and/or §24-6-402(4)(e), C.R.S. for the purpose of receiving legal advice regarding the Ravine lawsuit. (1:23:08)
• The Board concluded the Executive Session at 8:49 p.m. (1:23:27)

Legal Matters – Action Resulting from Executive Session

None.

New Business:

The Board discussed hosting the lobbyists at the June meeting so they can do a wrap up of the legislative session. They also talked about posting a summary of surcharge fees and implications on the website so that people can read it for the hearing. (1:23:54)

The Board also considered the building code that passed in 2024 that requires sprinkler systems in new buildings, noting that investigation of the water pressure needed for sprinklers will be a part of the master study. (1:25:12)

Other Matters:

There were no other matters to come before the Board.

Adjourn:

The meeting was adjourned at 8:55 p.m.