A Regular Meeting of the Board of Directors (the “Board”) of the Green Mountain Water and Sanitation District, (the “District”) was held at 6:30 p.m. on Tuesday, January 13, 2026.

Attendance:

A regular meeting of the District was scheduled in compliance with the laws of the State of Colorado, with the following directors in attendance:

• Karen Morgan, President
• Roger Wendell, Vice President/Secretary
• Philip Hardinger, Treasurer
• David Wiechman, Director
• Arthur Martinez, Director

Also present were:

• Dylan Woods, Title 32 Attorney
• Josh Stanley, District Manager, GMWSD
• Sam R. McKay, GMWSD
• Jesse Daveport, GMWSD
• EJ Thompson
• Other Guests

Call to Order / Declaration of Quorum:

Noting a quorum of the Board, Director Morgan called to order the Regular Meeting of the Board of the Green Mountain Water and Sanitation District at 6:32 p.m.

Pledge of Allegiance

The Board stood and recited the pledge of allegiance.

Directors & Disclosure Matters:

None.

Approval of/Deletions from the Agenda:

None.

Public Comment:

Members of the public wishing to address the board during the public comment period are asked to indicate the agenda item number or public comment period next to their name on the sign-in sheet. Members of the public will then be recognized by the Board as each agenda item is undertaken.

None.

Approval of Minutes:

a.       December 9th meeting minutes

b.      December 10th special meeting minutes

Director Wendell MOVED to accept the December 9th and December 10th meeting minutes. Director Wiechman seconded, following discussion and upon vote the motion PASSED unanimously. (2:10)

Financial Matters:

The Board reviewed the December 2025 Daily/Monthly Operating Expenses & Capital Expenditures. (3:21)

Director Morgan MOVED to approve the operating expenses and expenditures, as well as the unaudited financial statements for the period ending December 31, 2025. Director Martinez seconded. Following a brief discussion on specific expenditures items and upon vote, the motion PASSED unanimously. (3:45)

District Reports:

a.       Maintenance Report

• Mr. Stanley provided the Maintenance Report. There were four main breaks in December, bringing the year total to 22. (7:12)
• Mr. Stanley reported the sewer backup on Alameda mentioned at the December meeting is still being investigated and noted the cause as construction material dumped into the sewer. He will include the lab results of the material in next month’s report. (8:20)
• The Board continued to discuss the situation of the sewer backup, including how it came about and plans moving forward. (9:38)
• Mr. Stanley reported on the Excel emergency power outage that occurred in December. (16:00)
• (Note: The video freezes and audio cuts out from 16:37 to 17:45)
• Mr. Stanley discussed adjustments made to internet and cell service providers to maintain communication with employees working in the field. (18:00)

b.      District Manager Report

• Mr. Stanley presented development reviews, bringing up the Hotel at Bayaud Ave designing an agreement for sewer upgrades needed to continue the project. (21:23)
• Mr. Stanley mentioned that 2026 IRP design review with Lakewood and Denver Water is going well. The first two projects will be awarded in the March meeting. Mr. Stanley will compile project management goals and create a visual representation of the first 10 years of projects, including which ones are complete and how fees were implemented. (25:25)

Directors Matters:

a.       Review and vote to adopt the annual resolution

• Director Wendell MOVED to adopt the annual resolution. Director Hardinger seconded the Motion. A discussion regarding notice for special and emergency meetings followed. (29:13)
• Director Martinez MOVED to change section 11 to include telephone notice for special meetings in the annual resolution. Director Wiechman seconded. Following discussion and upon vote, the motion PASSED with Director Morgan and Director Wendell against. (35:30)
• Returning to the motion to adopt the resolution, the motion PASSED with Director Wendell against. (40:49)

b.      Hearing on the water and sewer service variance request for 1078 S Alkire St

• After reviewing the hearing procedure, Mr. Stanley presented on behalf of the district for the hearing. (41:44)
• (Note: Board video feed was lost due to dropped internet connection from 48:50 to 50:16. It was noted that nothing was missed.)
• EJ Thompson asked Mr. Stanley questions regarding his presentation and presented arguments in favor of accepting the request. (52:02)
• The Board asked questions to both presenters on various topics, including fees, the history of the situation, and details of the request. (56:27)
• The Board deliberated the issue and shared their thoughts on the matter. (1:23:06)
• Director Wiechman MOVED to deny the variance request. Director Martinez seconded. Following discussion and upon vote, the motion PASSED unanimously. (1:33:49)

c.       Review and vote to approve lobbyist contract for 2026

• Separate from the contract up for consideration, Director Morgan requested that Mr. Stanley investigate more options for PR services. (1:36:33)
• Director Wendell MOVED to accept the lobbyist contract. Director Wiechman seconded. Following brief discussion and upon vote, the motion PASSED unanimously. (1:36:05)

 d.  Review proposal by director Weichman for potential vote at the February meeting

• The Board discussed the proposal to have meeting agendas reflect the order and procedure laid out in the by-laws. Director Weichman presented this proposal as a first reading for discussion, with a vote to happen at the February meeting. (1:37:50)
• Director Morgan brought up changes made to the agenda in the past, and the Board discussed whether altering the agenda is helpful, whether items have been rushed recently, and whether to add a time delay explicitly to the process. (1:39:15)

 e.  Consider language for extraordinary circumstances compensation for the staff resolution as discussed in December meeting

• Director Wendell MOVED to accept the proposal for language on the staff resolution. Director Wiechman seconded. (1:54:23)
• Director Wendell AMENDED his motion to include notification each time compensation is awarded. (1:57:10)
• The Board briefly discussed HR as related to the matter, and as well as the merits and faults of acknowledging exemplary work with extra compensation. (1:58:36)
• The motion PASSED with Director Morgan and Director Hardinger dissenting. (2:01:43)
• Mr. Stanley commented on the prior director’s matter item (d), wanting to confirm that information he sends out in advance of the Board packet is helpful. The Board expressed appreciation and talked about what information is provided two weeks prior to a meeting vs what is in the Board packet. (2:02:04)
• Director Hardinger briefly commented on PR issues and contacting other water Boards on what issues they are facing. (2:03:25)

Legal Matters:

Mr. Wood provided a general litigation update, stating the Ravine case is set for case management this month, the rezoning case has been filed and is out for service, and the appeal for the Timmins case will be submitted by January 23rd. (2:05:17)

Additionally, Mr. Woods stated he requested the general service administration release the entirety of the capacity reserved for the Federal Center and further discussed the matter with the Board. (2:07:20)

Mr. Woods and the Board deliberated engaging Suzanne as an expert consultant for the Lakewood zoning lawsuit. They will add it to the agenda for the next meeting to explore further. (2:10:52)

The Board talked about reporters and interest in noteworthy cases like the zoning lawsuit with Lakewood. (2:13:06)

Executive Session:

None.

Legal Matters – Action Resulting from Executive Session

None.

New Business:

Director Wiechman’s proposal to modify agenda procedures will be discussed more at the next meeting. (2:16:57)

The Board discussed a referendum to show support for petitioners and the potential ballot measure, which Director Wendell will prepare for the February meeting. (2:17:36)

Director Morgan will bring points for consideration regarding a more formal and fair hearing process to the next meeting. The Board will consider hiring a neutral facilitator and an advocate against getting variances. (2:20:30)

Director Morgan requested that a new email list be compiled for water and sanitation special districts that support GMW. (2:25:42)

The Board discussed a potential Governor’s bill on densification that may affect the district and looking into how to prepare for it. (2:27:09)

Mr. Stanley explained the process for handling resident complaints about water quality issues. (2:30:01)

Mr. Stanley requested permission to sign a check before the next Board meeting to avoid waiting a month for funds. (2:32:26)

Other Matters:

There were no other matters to come before the Board.

Adjourn:

The meeting was adjourned at 9:07 p.m.